Frequently Asked Questions

Can we have our wedding on a weekday?

We'll only be holding a limited number of wedding events each year, on Saturdays only.

Can we run our own buffet or BBQ?

You will only be allowed to use professional caterers with liability insurance and experience in catering outdoor weddings, they will also need to provide a catering tent or food truck. As with all other suppliers, we'll liaise with whoever you choose for your catering requirements well before your wedding date. Please note, we are not able to provide power/generators for caterers at all, if your caterers require a light you/they must source their own battery pack or alternative power station option for this.

When can we arrive on site and what are the finishing times?

You'll have site access on Friday from 12pm-6pm. This will be for a small group of you to come and dress the tables and tipis etc. and to make sure everything is in order for the next day.

If you require early morning access on the Saturday for any finishing touches, just let us know.

 

All live music (band/singer) must finish at 10.00pm. All other amplified music (DJs/playlists) must finish at 11.00pm but If you choose to use our own silent disco equipment, this will end at midnight.

 

We recommend at least 2 hours of silent disco as your guests will LOVE it! (You can have both a DJ/playlist playing on our sound-system and silent disco at the same time for a super smooth transition).

 

The party will be finished by midnight. You and your guests must have vacated the farm by 12.30am.

On the Sunday you’ll be able to collect any personal belongings/decorations etc. between 9am and 1pm. Alternatively, you could leave your belongings in our secure storage facility and arrange with us to collect them (on a weekday) the following week. Your guests will be required to collect their vehicles from our car park by 12 noon.

 

What kind of entertainment can we have?

When choosing entertainment such as a DJ or a band they must have liability insurance with up to date PAT tested equipment, they will need to be professionals with experience in playing at wedding functions and also have respect/mindfulness regarding volume control and the farmland surroundings.

 

Please note that as we are an outdoor venue DJs playing genres such as house, techno, drum n bass etc and DJs playing genres such as hard/heavy rock, nu-metal, emo etc is strictly prohibited and must not be played on our own or any other sound system.

 

We only welcome experienced and professional wedding/function DJs and bands that are happy to play on our in-house sound system.

Saxophones or trumpets accompanying DJs or played in a very loud manner as well as bagpipes, dhol drums or similar very loud instruments are strictly forbidden.

If you choose to not have.a band or DJ then you are welcome to play your own playlists on our sound system but keep in mind the prohibited genres previously listed.

Due to very strict agreements regarding noise control everything stated above is non-negotiable.

 

We can help and discuss any of this with you before booking your entertainment.

Can we bring dogs?

We're dog friendly but unfortunately as we are a working farm we can't have dogs running around the site off lead. However, there are dog-minders that can look after your pup at our venue for the day, or you could have someone bring your pooch just for the ceremony and photos etc.

If this is something you have in mind please discuss with us before booking a minder as we cannot promise to allow dogs on to our site without taking on board every consideration first.

Dogs are strictly not allowed inside the tipi so if you plan on an undercover ceremony or if the weather takes a turn and the ceremony moves inside the tipi then you will have to bear this in mind.

Your guests will not be allowed to bring their own dogs.

Are there any restrictions not mentioned elsewhere on your website?

 

Only natural dried flower petal confetti is allowed.

Bouncy castles and other inflatable equipment that require a generator or petrol fan aren't allowed.

Fireworks are not permitted but handheld sparklers are fine. 

Smoke bombs or similar products are strictly not to be used anywhere on or around our farmland.

Children must be accompanied at all times by an adult whilst in our photobooth caravan.

Our 'Cacoon' hammocks are to be used by adults only, any children found playing on these will result in having the hammocks removed.

No candles are to be used, only candle effect LED lights can be used as a replacement.

Can we stay overnight at Belcote Farm?

Onsite camping and camper/caravans are not permitted, however there are many of nearby hotels and holiday homes within a few miles of the farm. Take a look at our suggestions here.

Can I reserve a date if it's available, even without having looked around the venue first?

Before you can reserve any available date, we'd have had to have met you in person, shown you around the site and made sure your wedding day plans and ideas would work well at our venue.

 

Receiving an invite to a viewing should not be assumed that we are able to host your wedding/reception.

 

As we receive hundreds of enquiries but only hold a limited number of wedding events each year, we can only offer the use of our venue to selected couples.

Once we have agreed on a date, how do we pay?

A £2000 deposit/booking fee is needed to reserve your date, this is taken off the venue hire fee.

 

The remaining balance must be paid at least two months prior to your date.

 

A £1000 refundable security deposit must also be paid with the remaining balance, this will be returned within 7 days after the event date.

 

*Please note that a paid deposit or booking fee forms a contract between the hirer and Belcote Farm Tipi Weddings and is non-refundable for any cancelled events within 365 days of the agreed event date.

If you have any other questions, please get in touch!

Belcote Farm is our family home so please bear in mind that our farmland is also private property with access gained by invitation only.

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